3 Step Documentation
Mobile Mode | Return to Normal Mode
Skip to Navigation
MailLists
Mailing lists allow your visitors to sign up for announcements, newsletters, sale information, etc. If you would like to host a mailing list(s) on your site, just create one and a new page and link for your lists will be created in your site. You may create as many Mailing Lists as you need or like.
Mailing List Setup
Click on "Add New List" to create a mailing list.
List name and default email address are required. The default email address is the address the mailings are from and must be a valid email address to which recipients can reply to.
Your mailing list can be Open to all or declared private. Any visitor can sign up and become an instant member of an open list. In a private list, any visitor may sign up, but they will not receive any of your mailings until you approve their membership in the list.
Send Notification of new Subscriptions - If you like, or your list is private and you want to be notified of new members that will need approval, an email will be sent to the default email address notifying of new list signups.
The short description is displayed on the mail listing page of your mailing list(s) in your site. The long description is used when they click through to the list signup page. If there is no long description entered, the short one will be used.
The default signature is just like in a regular email. It will be added to the end of your mailings.
The template entry allows for a stationary pattern for your mailings. Please let us know if you would like one and we will help you to create it.
Lastly, you can also choose to collect demographic information about your signups. These include - Name, Address, Zipcode, Country, Age, Gender, and Profession. You may also enter and collect answers to up to three free-form questions. Visitors signing up for your list will be encouraged to answer your questions, but they are not required to. If list membership is dependent on any of these answers, declare the list private so that you have an opportunity to deny membership.
Managing to your list
For the most part, your lists will manage themselves (see below), but if you need to pop in and manually add or update an address, or delete one - just click on Manage.
Sending to your list
Once you have created a list, and you have people signed up, simply click send in your list of mail lists to compose and send a message.
If your email address differs from the default email address for the list, you will be given a choice to send the message out under your own identity.
You may include images, documents, and links to pages in your site.
Your mailing will be divided and sent in batches of 200 addresses. i.e. - If your list has 1,000 email recipients in it, the 3ngine will send your mailing and report to you that it went out in 5 batches. Batches are used to minimize the total number of emails that need to be generated and are limited to 200 addresses each so as to avoid SPAM threshold filters.
You will receive one copy of the mailing for each batch. This is because while the address list is hidden in the BCC field (so that recipient addresses are not exposed to each other), an email still must contain a valid TO and FROM address. Your address (or the default address) will be used for the TO and FROM.
Other things you need to know
A confirmation email will be sent to the subscriber that includes a link that they must click-through to confirm their email address. This action prevents anyone from submitting someone else's address(es). Signups are held in limbo for 3 days for confirmation, after which, they will be dropped from the list if they remain unconfirmed. If your list is private, you will not be prompted to approve submissions until after this verification step.
Email addresses collected remain on your list for a period of one year. Your subscribers will receive an acceptance email notification that lists their expiration date. Links to unsubscribe or to extend list membership will be included in the mailings you send. When a list members subscription expires, they will receive an automatically generated email notifying them that they have been removed from the list and they are invited to return and sign up again.
Use the download link in your list of mailing lists to download the contents of your list to a file you can open and view a spreadsheet program such as Excel, or import to a database. Use this function to pull down and view the responses to your demographic questions. Note - you will also see the answers to your questions online when prompted to approve a subscription. The download function is provided for archival purposes. You do not need to download your list(s) unless you want to have a local copy of the address list.
You may also upload an existing list of email addresses. The list must be a Tab delimited text data file. Select this type of output for your list from either your spreadsheet or database. Consult the help information for the program you use do to this. List output must include at least two fields - name and email address. If you have incomplete names, fill them with the email address where empty. When you upload your list, you will be prompted to identify which field is which, and then the list will be imported. Follow the instructions and you'll be A-OK. If you would like for us to import your list for you, just let us know.
Site
Stats
||
Welcome Page
|
General Statistics
|
Keyword Analysis
Settings
||
General
|
Advanced
|
MetaTags
|
Users
|
Index Page
Menus
||
NavBar
|
NavMenu
Content
||
Pages
|
Images
|
Videos
|
Files
|
Image Station
Extras
||
Galleries
|
Calendar
|
MailLists
|
Blog
|
Ads
Uploads
Store
||
Stats & Warnings
|
Inventory
|
Orders
|
New Item
|
Categories
|
Settings
|
Close
Help
||
Useful Links
|
Request Help
